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    Has the deadline for author edits been extended?

    Yes, the deadline for making edits to your abstract is in line with the deadline for registrations. This is now 1 May.

    Please note that if you are still listed as a Corresponding Author on submissions on which you are not an author (usually the case if you are a Curated Session organiser) it would be in your interest to edit the author information on these submissions sooner rather than later. This will go some way to reducing the number of emails you receive from us via Ex Ordo.

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    Has the presenter registration deadline been extended?

    Yes, the deadline for presenters to register has been moved to 1 May.

    Please see our COVID-19 updates page for more information.

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    Coronavirus update – 03.03.20

    We have had a number of queries about the current global coronavirus (COVID-19) outbreak in relation to conference travel planning.

    We are monitoring government and UCL advice and guidelines. At present this advice is to carry on as normal with planned events, whilst following WHO guidelines about basic protective measures against the virus https://www.who.int/emergencies/diseases/novel-coronavirus-2019/advice-for-public

    If there are any changes to this situation, we will immediately notify those who have registered and submitted papers.

    We have measures in place to reimburse fees should circumstances change and we are advised to cancel. We would remind all registrants, as is standard practice, to make sure that they have travel insurance in place.

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    What happens if one of our session presenters has to withdraw?

    In the first instance we will look to add a suitable paper, from the stand-alone submissions, to your session to fill the slot. If there are none suitable we will discuss the options with you, the most likely being that we will assign extra time for discussion to your session.

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    Why am I having trouble registering/using the UCL Online Store?

    There are a number of things which may cause issues with the online store, the main ones being:

    • Using a slow or poor Internet connection
    • Using Google Chrome as the browser, we advise that you use either Firefox or Internet Explorer.
    • There may be a Firewall set up when using a work Internet connection which will allow you to access the Online Store but will not allow payments to be made. This usually occurs for Governmental Offices, Educational, Medical and sometimes University sites.

    If you have or are using any of the above please try and use either Internet Explorer or Firefox away from your office.

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    I want to register for one day only, how do I know which day I'll be presenting?

    Unfortunately, there isn’t a way before the speaker deadline of 31 March. We won’t begin building the programme in earnest until we have the majority of speakers registered and we don’t anticipate this will happen until around the deadline of the 31st March.

    We suggest that you register for whichever day you are able to attend and then send us an email to let us know. We will then try to ensure that you are scheduled for the day you have registered for. If we are not able to do this we will try to offer an alternative day for you to attend.

    Please note that there will be no parallel sessions on Wednesday 26th August and that all poster session will be on Saturday 29th August.

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    Do I have to RSVP my accepted submission in Ex Ordo?

    Please disregard the RSVP button in Ex Ordo. This is there for internal administrative purposes only so that we can keep a track of registrations against submissions and make sure that don’t send registration reminders to presenters who have already registered for the conference.

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    Do I have to be a member of ACHS to submit an abstract?

    No, you do not need to be a member to submit an abstract.

    You must be a member in order to register for the conference. All presenters will be asked to register following acceptance of their paper into the conference programme.

    Membership of ACHS costs between $10 and $40 per year depending on your circumstances.

    Become a member here.

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    Is it possible to participate in the conference virtually?

    In general, we assume that those presenting papers will do so in person. However, in exceptional circumstances (eg where a presenter fails to obtain a visa or is for some other reason unable to travel) we will endeavour to enable individual virtual presentations. We will need to evaluate each request on a case by case basis, and it may not always be possible for us to facilitate this.

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    Is there any financial support available to attend the conference?

    We will be offering a limited number of registration fee waivers to presenters who would otherwise not be able to participate in the conference for financial reasons. Please see our Bursary and Fee Waivers page here.

    This scheme will be by application and will prioritise participants from low/middle income countries, unwaged participants including students and/or those with no institutional support.

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    Is there a limit to the number of abstracts I can submit?

    There is no limit to the number of abstracts you can submit however, you can only participate with a substantive role twice in the conference. This means that if you submit more than two abstracts and they all get accepted in the initial review process, we will only include a maximum of two in the final programme.

    There is no limit to the number of sessions you can organise as session organiser is not a substantive role. Paper presenter, discussant or panel member is a substantive role.

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    Will I be required to submit my full paper in advance of the conference?

    You will not be required to submit your full paper in advance of the conference. We only require you to submit an abstract.

    Further information for presenters will be posted on the website in 2020.

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    Will there be another call for papers for sessions?

    No. There is one Call for Participation and one deadline.

    All session proposal abstracts and their associated individual paper abstracts must be submitted by the deadline of 31 October. Stand-alone individual paper abstracts should also be submitted by this deadline.

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    Will session abstracts be reviewed? Will individual paper abstracts within sessions be reviewed?

    Yes. All abstracts will be reviewed by two reviewers drawn from the conference’s scientific committee.

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    I'm confused about how to submit my session proposal/individual session abstract. What do I need to do?

    Both Session proposal abstracts and individual paper abstracts submitted as parts of sessions should be submitted in Ex Ordo using the “Session (Including Film Session)” format. There should be a separate submission for every abstract.

    Individual papers within sessions should be submitted with the session title as part of the overall title in the form “[Session Title] – [Paper Title]”.

    The “Stand-alone Paper” format should only be chosen for stand-alone papers not attached to a session.

    Full guidelines are available within Ex Ordo, our abstract management system.

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    I'm the convener of a session, what do I put for author?

    Session proposal abstract

    • If there is only one convener, both corresponding author and presenting author should be check.
    • If there is more than one convener all should be marked as presenting authors and one should also be a corresponding author.
    • You may have as many conveners as you wish.

    Individual paper abstract within a session

    • The convener should be the corresponding author and the paper authors should be input as presenting authors only.
    • This is for the review stage only. Convening authors will be removed* from the abstracts before the programme is generated.

    Edited on 21.02.20

    *Please note, individual paper authors on accepted submissions will need to change the author information on their submission, this will not be done by the conference organisers. The author information must be corrected by the 31 March. Note that there must be a Corresponding and a Presenting Author.

     

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    Why have I received an email incorrectly stating that my abstract is co-authored

    For the purposes of reviewing sessions, session conveners have added themselves as the corresponding authors on individual abstracts within their sessions.

    This is to assist with the review process and conveners will be removed from abstracts before the programme is generated.

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    Will the conference be video-recorded?

    There are no plans to record the conference.

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    Will there be conference proceedings?

    There will be no formal conference proceedings but there will be a downloadable book of abstracts which will be available from this website and on the conference mobile app.