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    Do I have to RSVP my accepted submission in Ex Ordo?

    Please disregard the RSVP button in Ex Ordo. This is there for internal administrative purposes only so that we can keep a track of registrations against submissions and make sure that don’t send registration reminders to presenters who have already registered for the conference.

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    Do I have to be a member of ACHS to submit an abstract?

    No, you do not need to be a member to submit an abstract.

    You must be a member in order to register for the conference. All presenters will be asked to register following acceptance of their paper into the conference programme.

    Membership of ACHS costs between $10 and $40 per year depending on your circumstances.

    Become a member here.

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    Is it possible to participate in the conference virtually?

    In general, we assume that those presenting papers will do so in person. However, in exceptional circumstances (eg where a presenter fails to obtain a visa or is for some other reason unable to travel) we will endeavour to enable individual virtual presentations. We will need to evaluate each request on a case by case basis, and it may not always be possible for us to facilitate this.

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    Is there any financial support available to attend the conference?

    We will be offering a limited number of registration fee waivers to presenters who would otherwise not be able to participate in the conference for financial reasons. Please see our Bursary and Fee Waivers page here.

    There will also be the opportunity to volunteer at the conference . The details of these volunteer opportunities will be announced soon.

    Both schemes will be by application and will prioritise participants from low/middle income countries, unwaged participants including students and/or those with no institutional support.

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    Is there a limit to the number of abstracts I can submit?

    There is no limit to the number of abstracts you can submit however, you can only participate with a substantive role twice in the conference. This means that if you submit more than two abstracts and they all get accepted in the initial review process, we will only include a maximum of two in the final programme.

    There is no limit to the number of sessions you can organise as session organiser is not a substantive role. Paper presenter, discussant or panel member is a substantive role.

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    Will I be required to submit my full paper in advance of the conference?

    You will not be required to submit your full paper in advance of the conference. We only require you to submit an abstract.

    Further information for presenters will be posted on the website in 2020.

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    Will there be another call for papers for sessions?

    No. There is one Call for Participation and one deadline.

    All session proposal abstracts and their associated individual paper abstracts must be submitted by the deadline of 31 October. Stand-alone individual paper abstracts should also be submitted by this deadline.

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    Will session abstracts be reviewed? Will individual paper abstracts within sessions be reviewed?

    Yes. All abstracts will be reviewed by two reviewers drawn from the conference’s scientific committee.

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    I'm confused about how to submit my session proposal/individual session abstract. What do I need to do?

    Both Session proposal abstracts and individual paper abstracts submitted as parts of sessions should be submitted in Ex Ordo using the “Session (Including Film Session)” format. There should be a separate submission for every abstract.

    Individual papers within sessions should be submitted with the session title as part of the overall title in the form “[Session Title] – [Paper Title]”.

    The “Stand-alone Paper” format should only be chosen for stand-alone papers not attached to a session.

    Full guidelines are available within Ex Ordo, our abstract management system.

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    I'm the convener of a session, what do I put for author?

    Session proposal abstract

    • If there is only one convener, both corresponding author and presenting author should be check.
    • If there is more than one convener all should be marked as presenting authors and one should also be a corresponding author.
    • You may have as many conveners as you wish.

    Individual paper abstract within a session

    • The convener should be the corresponding author and the paper authors should be input as presenting authors only.
    • This is for the review stage only. Convening authors will be removed* from the abstracts before the programme is generated.

    Edited on 21.02.20

    *Please note, individual paper authors on accepted submissions will need to change the author information on their submission, this will not be done by the conference organisers. The author information must be corrected by the 31 March. Note that there must be a Corresponding and a Presenting Author.


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    Why have I received an email incorrectly stating that my abstract is co-authored

    For the purposes of reviewing sessions, session conveners have added themselves as the corresponding authors on individual abstracts within their sessions.

    This is to assist with the review process and conveners will be removed from abstracts before the programme is generated.

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    Will the conference be video-recorded?

    There are no plans to record the conference.

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    Will there be conference proceedings?

    There will be no formal conference proceedings but there will be a downloadable book of abstracts which will be available from this website and on the conference mobile app.